Review study Ecodesign & EU energy label of Professional Refrigeration Products
This specific privacy statement provides information about the processing and the protection of your personal data.
Processing operation: Processing of personal data linked to meetings held and consultations undertaken as part of the Review study Ecodesign & EU energy label of Professional Refrigeration Products
Data Controller: European Commission, Directorate-General for Internal Market, Industry, Entrepreneurship and SMEs, Unit C.1 – Circular Economy and Construction, hereinafter “DG GROW Unit C.1”.
Record reference: DPR-EC-01063
The European Commission is committed to protect your personal data and to respect your privacy. The Commission collects and further processes personal data pursuant to Regulation (EU) 2018/1725 of the European Parliament and of the Council on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data.
This privacy statement explains the reason for the processing of your personal data in the context of a (type of a) meeting or event, organised by the European Commission. It explains the way we collect, handle and ensure protection of all personal data provided, how that information is used and what rights you have in relation to your personal data. It also specifies the contact details of the responsible Data Controller with whom you may exercise your rights, the Data Protection Officer and the European Data Protection Supervisor.
The information in relation to the processing of personal data linked to meetings held and consultations undertaken as part of the Review study Ecodesign & EU energy label of Professional Refrigeration Products,organised byDG GROW Unit C.1of the European Commission, is presented below.
Purpose of the processing operation: the European Commission collects and further processes your personal data to provide you with information about the specific meeting or event (before, during and after) and to process your application for participation in that meeting or event.
Your personal data will not be used for any automated decision-making including profiling.
The processing operations on personal data, linked to the organisation, management, follow-up and promotion of the meetings held and consultations undertaken as part of the Review study Ecodesign & EU energy label of Professional Refrigeration Products (including audio-visual recording) are necessary for the management and functioning of the Commission, as mandated by the Treaties. Those provisions are in particular, Article 11 of the Treaty on European Union and Article 15 of the Treaty on the Functioning of the European Union.
Consequently, those processing operations are lawful under Article 5(1)(a) of Regulation (EU) 2018/1725 (processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the Union institution or body).
Your consent is required for the following actions during the meetings of the Review study Ecodesign & EU energy label of Professional Refrigeration Products :
If you opt-in, you are giving us your explicit consent under Article 5(1)(d) of Regulation (EU) 2018/1725 to process your personal data for those specific purposes. You can give your consent by indicating this on the online registration form. Without this opt-in consent no registration can be made.
Your consent for these purposes can be withdrawn at any time by sending an email to the project leader or the website administrator on the contact page. Your registration you have made with us for meetings will be removed and consequently also be void.
The following personal data may be processed in the context of the meetings held and consultations undertaken as part of the Review study Ecodesign & EU energy label of Professional Refrigeration Products:
The Data Controller only keeps your personal data for the time necessary to fulfil the purpose of collection or further processing. For each of the categories of personal data that may be processed, please find below the retention details and the reference to the relevant record of processing:
All personal data in electronic format (e-mails, documents, databases, uploaded batches of data, etc.) are stored on the servers of the European Commission or of its contractors. All processing operations are carried out pursuant to Commission Decision (EU, Euratom) 2017/46 of 10 January 2017 on the security of communication and information systems in the European Commission.
In order to protect your personal data, the Commission has put in place a number of technical and organisational measures. Technical measures include appropriate actions to address online security, risk of data loss, alteration of data or unauthorised access, taking into consideration the risk presented by the processing and the nature of the personal data being processed. Organisational measures include restricting access to the personal data solely to authorised persons with a legitimate need to know for the purposes of this processing operation.
The Commission’s processors (contractors) are bound by a specific contractual clause for any processing operations of your personal data on behalf of the Commission. The processors have to put in place appropriate technical and organisational measures to ensure the level of security, required by the Commission.
Access to your personal data is provided to the Commission staff responsible for carrying out this processing operation and to other authorised Commission staff according to the “need to know” principle. Such staff abide by statutory, and when required, additional confidentiality agreements.
We will also share your information with the service providers responsible for carrying out the Review study Ecodesign & EU energy label of Professional Refrigeration Products: Vlaamse Instelling voor Technologisch Onderzoek NV (VITO); Van Holsteijn en Kemna BV (VHK); Wuppertal Institut für Klima, Umwelt, Energie GmbH; Viegand Maagøe A/S and Tait Consulting GmbH.
Cookies are short text files stored on a user’s device (such as a computer, tablet or phone) by a website. Cookies are used for the technical functioning of a website (functional cookies) or for gathering statistics (analytical cookies). The website Ecoprorefrigeration.eu does not employ any cookies or trackers.
You have specific rights as a ‘data subject’ under Chapter III (Articles 14-25) of Regulation (EU) 2018/1725, in particular the right to access, your personal data and to rectify them in case your personal data are inaccurate or incomplete. Where applicable, you have the right to erase your personal data, to restrict the processing of your personal data, to object to the processing, and the right to data portability.
You have the right to object to the processing of your personal data, which is lawfully carried out pursuant to Article 5(1)(a) of Regulation (EU) 2018/1725 on grounds relating to your particular situation.
If you have consented to provide your personal data to the data controller for the present processing operation, you can withdraw your consent at any time by notifying the data controller. The withdrawal of your consent will not affect the lawfulness of the processing carried out before you have withdrawn the consent.
You can exercise your rights by contacting the Data Controller, or in case of conflict the Data Protection Officer. If necessary, you can also address the European Data Protection Supervisor. Their contact information is given under Heading 9 below.
Where you wish to exercise your rights in the context of one or several specific processing operations, please provide their description (i.e. their Record reference(s) as specified under Heading 10 below) in your request.
If you would like to exercise your rights under Regulation (EU) 2018/1725, or if you have comments, questions or concerns, or if you would like to submit a complaint regarding the collection and use of your personal data, please feel free to contact the Data Controller:
You may contact the Data Protection Officer ( ) with regard to issues related to the processing of your personal data under Regulation (EU) 2018/1725.
You have the right to have recourse (i.e. you can lodge a complaint) to the European Data Protection Supervisor () if you consider that your rights under Regulation (EU) 2018/1725 have been infringed as a result of the processing of your personal data by the data controller.
The Commission Data Protection Officer (DPO) publishes the register of all processing operations on personal data by the European Commission, which have been documented and notified to him. You may access the register via the following link: http://ec.europa.eu/dpo-register.
This specific processing operation has been included in the DPO’s public register with the following Record reference: DPR-EC-01063.
This website is maintained by Van Holsteijn en Kemna BV (VHK).
If you browse through the website, read pages, or download information, we will gather and store certain information about your visit automatically. This information is collected by the hosting services for this website, and made available to personnel of VHK.
The collected information does not identify you personally. We automatically collect and store only the following information about your visit:
We use this information to learn about the number of visitors to our site and the types of technology our visitors use, to help us make our site more useful to them. We do not track or record information about individuals and their visits. Raw data logs are used for no other purposes and are scheduled for regular destruction within 2 months.
Where identifying information is asked of you (e.g., to respond to an information request, to send us a comment or question, or to utilise one of our systems designed to provide or store information for you), it is used only for the stated purpose of the tool or system you are using. In that case we will request only the information necessary to fulfill your enquiry or request.
The website and management have taken appropriate technical and organizational measures to protect data against destruction, loss, alteration, or unauthorized disclosure or access. The collected information is only accessible through password-enabled or secure interface access points.
When our registration forms ask you to enter sensitive information, that information is encrypted and protected.
For site security purposes and to ensure that this service remains available to all users, this system monitors network traffic to identify unauthorized attempts to upload or change information, or otherwise cause damage.
In order to protect our legal interests, in the event of a subpoena or search warrant, we may voluntarily provide to all legal authorities any and all information requested, with or without contacting you.
If you register to participate in meetings on the premises of the European Commission or online meetings, we will need to submit certain personal information requested from you to the European Commission. This is required by the European Commission for their security reasons for entering their premises. The protection of your data for meetings and consultations is described above.
In all cases, we do not sell or rent your information to third parties. We do not use your information for direct marketing purposes, automated decision-making or profiling. Except for authorised law enforcement investigations, no other attempts are made to identify individual users or their usage habits.
Feel free to contact us if you have any questions regarding information you supply to us.